Streamline Your Charity Auction Planning With Teleconferences

Hectic schedules being what they are, it’s not uncommon for non-profit or school auction committees to meet via teleconference. Unfortunately, if your group is larger than three people, your phone’s conference call option might not be an option.Consider these tips for meeting via phone.First, use a free teleconference service. There are a number of free teleconference services available, so why not use them? When you sign up, you are assigned a single phone number and access code to distribute to call participants. Having the same number to dial into for each auction committee meeting adds professionalism and order to your planning. And as a seasoned volunteer coordinator, I know that volunteers are more likely to stay involved in your auction planning if you emit a sense of professionalism and order.Though most free conference calling services are long-distance numbers, it rarely stops people from participating because of the popularity of unlimited calling plans.

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Second, send out a reminder. The day before your meeting (and maybe the morning of), send out a meeting reminder. Include the phone number and access code.Third, record the call. Most free teleconference services allow you to record the call for free. After each meeting, email your entire committee the link to the recording. Those who missed the call can get caught up to speed on their own time.Fourth, establish courtesy rules. Teleconferences are more convenient than in-person meetings, but trickier to run. To avoid problems, establish some rules and announce them at the beginning of each call.For example, participants might be at home washing dishes, stuck in traffic, or attending a child’s soccer game while dialing into the call. Background noise can become an issue, so as the meeting begins, you might remind everyone to mute themselves, unless they have a question (consult the teleconference service website for instructions on how to mute the call).Additionally, social norms about politeness are harder to sense on a teleconference. Imagine what would happen if three people in a call of two dozen participants started talking at once! It’s not easy for the organizer to “get louder” and take back control of the meeting. On a phone call, you don’t have visual cues to tell you to “be quiet.”If it seems workable, you might suggest that no one ask questions or make comments until a designated time. You might say, “During Julie’s committee report, please refrain from asking questions until she opens it up for discussion.”Another option is to “go around the room” to seek input. This is usually best for smaller committees. When Julie is finished with her report, she might say, “Okay. That’s it. Any input/questions from you Ann? No? Okay. Becky, any input/questions from you? Nope? Okay. What about you, Helen? Any input/questions from you?” It’s tedious, but it gives everyone a chance to weigh in.

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Fifth, stick to the agenda. Whether you meet in person or on the phone, use an agenda. Make notations about how much time each committee chair or each subject will be given for discussion… and stick to it. If you have to cut someone off, you can easily blame it on the schedule. “In the interest of time,” you could say, “Could you meet with Deb and confirm the check-out process offline of this call?” Remember, volunteers are much more likely to participate if they know you are valuing their time.With these tips in mind, you’ll be able to streamline the planning of your charity auction.

Government and Police Car Auctions

The best way to get a cheap car is through car auctions, this is because you can easily bid for a car as low as $100 for a new or old car depending on the amount you can afford for the car auction. You might have seen one or more of your friends whom you never thought can afford a car driving a new or old car. The source of his car might have come through the government car auctions or even from the police car auction.Every day thousands of vehicles like cars, boats, trucks, bikes and motor cycles etc becomes government, banks or police properties in cities like New York, Los Angeles, San Francisco, Boston etc. These cars are normally autos seized from individuals by police or other government officials for breaking of law and order in the society while some of the cars are also autos repossessed by banks from individuals or companies for default payment of loans.

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The alternative way the government, banks or police normally use to dispose these vehicles is through car auctions, with the help of some sincere car auction services you can easily find autos in your area that are available for auctions, bid on them and watch closely to see when you win the bid,as for me this is the cheapest way to get a car for cheap.A brand new car could be yours by just bidding for the amount you can afford in car auctions. Choose Cars is one of the cool places you can search for cars that are open for auction. It doesn’t matter where you live, you can stay in New York and bid for a car in Los Angeles if you win the bid you can still have the car for real. I have taken time to find the available sources to search for these repossessed and seized cars, reviewed them and made my recommendation.

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Most people have relayed on car auction to get their next car. Buying car from auctions is simple, you can easily seat in the comfort of your home, bid for a car in the auction market from home, watch who bids higher than you and rebid if you wish, if at the end of the auto auction you are able to win the bid for the car, the car is all yours, you simply pay for the amount of bid you made and drive your car home.

There Are Many Advantages to Doing Business Using Online Auction Services

The combination of carrying out procurement of services and raw materials or inviting bids for contracts using online auction software and cloud computing has many advantages for both buyer and bidder.The first is security if the organization uses an experienced and reputable provider of an online auction service. All documents that are generated by the tendering or bidding process can be stored securely in one location and accessed easily and efficiently with no risk of loss of an important document at a crucial stage in the negotiations.Then there is the saving in time. Access to an online auction is available around the clock allowing bidders to place their bids at any time of the day or night within the time frame that has been set by the buyer.

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Location, too, ceases to be an issue and a contract bid can be invited or submitted from anywhere in the world.This may be useful for companies offering goods and services to consumers, who can bid online to buy a particular product and it enables the supplier to sell to a greater volume of customers than it could in a physical space such as a retail unit.It also illustrates the added benefits of online auctions which are increased efficiency and a saving in cost, both staff time and if the service is provided by cloud computing also in the expense of in-house sophisticated hardware and back-up. With cloud hosting an organization only needs to buy the time it actually needs to use and tailor it to peaks or troughs of activity.However, online auction software is most useful for procurement of services or inviting contract bids for large companies and public sector organizations. Companies supplying the online auction service to organizations like these invariably also offer a variety of auctions including the increasingly popular reverse auction that can help them to get the best price on a contract, but also additional consultancy services such as a spend analysis.

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An experienced software supplier will also supply support services to help large organizations through the initial processes of internal culture change, training and set up of the system and will be able to tailor it to the specific activities of the organization It is supplying.Switching to an online auction system needs to be managed properly during the transition but once the key people are properly familiar with the system and how to manage it organizations will notice a marked difference in the safety, security and efficiency of their procurement and contract bidding processes and a significant saving on costs.

Internet Auctions – The Potential and Benefits

Internet auctions have really changed the way people shop today. Millions of customers go online to buy everything – shoes, clothes, household equipments and more. You just name it and it’s available online.Internet auctions are just like your traditional auctions. The seller places an item or items for bidding. Interested buyers make bids. The one who offers the highest bid gets the item.Two TypesThere are two types of online auctions. One is referred to as direct sales auction and the other is called the vendor operated auction. In the direct sales auction, both the buyer and the seller go through third-party sites to sell and buy products. eBay auction is an example of direct sales auction. Everyday, millions of people browse the eBay site looking for good deals.Vendor operated auctions usually involve business as sellers and sometimes as buyers also. Most of the time, vendor operated auctions prefer to use their own online auction sites.

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AdvantagesBoth of these internet auctions are different in terms of the customers they cater to. However, they both share many of the benefits offered by online auction services. Firstly, they both attract a wider range of customers as compared to traditional auctions. Online auction gives you a global reach which is simply not possible with traditional auctions.Secondly, both the sellers and the buyers benefit in terms of price. Sellers get a good deal on their goods and buyers are also able to find competitive deals. Furthermore, buyers get more choice, online.The best part about online auctions is that one does not have to travel to find a good deal. From the comfort of your home itself, you can offer your products for sale. And if you are a buyer, you can browse the net to find good deals on eBay or other sites. This way you can save on precious time.For The BuyerWhen you are buying online, keep the following things in mind to avoid being duped.- First become familiar with the auction site. Read the terms and conditions carefully.- Before bidding for a product, make sure that you have read the seller’s description. If you are buying computer or electronic equipment, look for words like “refurbished,” “close out,” or “off-brand,” to get a good idea of the product.- Find out the relative value of a product before you bid for it. If it is too low, be careful. You never know what you would end up getting.

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– Find out who pays for the shipping and delivery. And also find out if there is a warranty on the product.For SellersIf you are selling online, keep the following things in mind — Offer an accurate description of your product or service.- Remember that you cannot auction illegal goods. Many auction sites have a list of prohibited items. Make sure that you have read the list.- According to the law, you are required to ship the merchandise within the time frame that you promised on the auction site. If for some reason you are unable to do so, offer the buyer an opportunity to agree to a new shipping date or to cancel the order with full refund.By ensuring that you deal with a genuine party, you can enjoy all the benefits associated with internet auctions.

Five Most Important Factors to Ensure Successful Reverse Auctions

Nearly every time we engage a new client, their first question is, “What should we purchase with a reverse auction?” In order to answer this question, we must first analyze the organization’s unique spending history and upcoming purchases. To achieve a successful reverse auction, we must answer the following questions:1) What exactly do you want?
2) When exactly do you need it?
3) Exactly how many do you want?
4) Where exactly do you need it?
5) Who exactly do you intend to invite to bid?An accurate answer to the first question is probably the most difficult to obtain, but also the most important. If you can’t give your vendors a precise description of the product or service you want, then you are not likely to be able to purchase that item/service successfully using a reverse auction. This is especially true for services. However, if you are able to clearly outline all the details associated with the specifications for that service, you can use the reverse auction to accept bids on that service. Precise descriptions are so important because prospective vendors may bid differently if they are unsure of any of the details. When vendors are interpreting specifications differently, their bids are irrelevant because they are not bidding apples to apples.

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Vendors will also need to know the expected delivery or project start date in order to submit accurate bids. For example, if a vendor has scheduled a price increase, the timing of your order determines whether or not they can still sell to you at a reduced rate. In addition, some vendors may need additional lead time to be able to meet your delivery requirements, and that also impacts how low they are able to bid. If your delivery date is vague or even non-existent, it can cause confusion among the vendors and possibly distort the accuracy of the bids.Another crucial detail for a successful online reverse auction is an accurate reporting of the quantity that you need. In the ideal situation, you know the exact quantity you will need. In another acceptable and more common scenario, you are able to give your prospective vendors a forecasted amount, preferably supported by historical data. Your forecast could depend on an expected or contingent demand such as a grant award, budget decision or future customer orders. If you can provide a supported prediction of quantity needed, you will enable the bidders to take that into account when estimating how low they can bid based on volume. If your quantity is a guess without supporting data, then once again the bids may be inaccurate because the vendors will base their bids on different estimates of the quantities you will need.Location for delivery is also important. If vendors do not have a single location identified for delivery of the product or service, they will each be left to make assumptions that may or may not be valid. Different shipping charges associated with different distances, which again fall into a proper lead time estimate, all impact the uniformity of the bids. Not only is the geographic location of where you wish to take delivery important, but the circumstances at the delivery site also impact the bids. There may be additional costs associated with delivering to a loading dock, an underground elevator or inside a manufacturing plant.The final detail that can impact the success of a reverse auction is the identity of invited vendors. In order to assure an apples-to-apples comparison, your invited vendors to your reverse auction must be of equal quality. As we all know, not all vendors are created equal. Although they may distribute the exact same products, their levels of customer service, delivery and quality standards may vary widely. We suggest that the buyer establish defined levels of pre-qualification before inviting vendors to bid in a reverse auction. If extensive pre-qualification standards are established, vendors who receive invitations to participate can be assured that all of their competitors have been held to the same high standards. This will also reassure anyone in your organization who might be skeptical of the reverse auction process that you will only buy from pre-approved qualified vendors.

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Always keep in mind that most vendors will have to report to their bosses to get the approval for a bid amount that they are authorized to place. If any of the important details are left up to the vendor to decide, you run the risk of causing problems before, during, and after the reverse auction takes place. Any confusion in the specification will cause problems in the process which can lead to higher costs and wasted time for you, your organization and your vendors.In closing, reverse auctions are projects, not just events. They should be treated as such to ensure all of the details are accurately addressed, answered and communicated in a consistent manner to the vendors and internal customers.